Messaging and Collaboration for Small Business

IBM Lotus Domino for your business

 
Back in 2011, we compared the 5 user messaging systems from Microsoft and IBM Lotus. Before we go on, "Microsoft don't want you to run your own server", they want you connected to their Cloud.
If you are not planning to setup your own server, in-house or as part of a server farm, stop reading and find a provider that meets your requirements. IBM has similar Cloud Service and so do many other places. We strongly believe that your data should remain in your home country. For us that means Canada and we keep our data at Canadian Web Hosting with multiple locations across Canada. They provide all the services from email to Virtual Servers, fully managed or options which are under your control.
If you are looking for an in-house solution or a virtual server, keep on reading.

What is considered a Small Business?
From our perspective, it starts with one person, but for the purpose of this document, we use an organization that has 5 employees. The number of office locations, home offices, smartphones and laptop users should not really matter. The software you choose must solve these issues and IBM Lotus Domino does exactly that. It keeps you connected in your office, when you are working from home, when you're in an Internet Cafe, on the road with your laptop, your smartphone or tablet.

Are you using one of the
free email accounts?
You have your own website but the email is not using the same domain name.
Is your Service Provider
running your email?
Are you paying more than $3 per user per month today? Do you have Calendaring and Scheduling? Do you have your email and contacts on your smartphone? Is it even an option? Time to take the next step into your future.
You don't have a system yet
and need email?
Are you starting a new business or outgrowing the free email account?
Then it's time to get your own domain name to personalize your email and website. IBM Lotus Domino is as small or as big as your business demands.

Did you answer yes to any of the questions above, or is your system approaching end-of-life?
No matter if you have no system or an old system, you currently don't have software maintenance that includes upgrades. The cost to upgrade versus a new install is about the same. Make sure that the choice you make today can evolve with you and doesn't have to be replaced periodically. Did you know that our email backup from 1995 can be restored and opened without any modifications? IBM Lotus Domino is legendary for its backward compatibility.

Todays IBM Lotus Domino licensing model is simple and you end up saving money. This will be clear after rading the Licensing document. There you find examples and a cost calculation.

We understand that Small Business is not just email, but also file sharing. Most organizations use services like DropBox to access documents, share them with co-workers and customers and keep them there for future reference. As we mentioned above, are they stored in your home country? Our data is, it is important to us.

IBM Lotus Domino for one user to beyond 10,000

IBM Lotus Domino comes in one version that allows you to grow. You add servers as you grow your business. Hundreds of users can run on one single Domino server.
Domino runs in Virtual Machines and on all popular operating systems.
The server runs on Linux, Windows, AIX and IBM i.
The client runs on Linux, Windows and Mac OS.
Web browser support for all popular versions.
Smartphone/tablet support for Blackberry, Android, iOS.
 1st year = $ 735
2nd year = $192 and after
Includes Support
and Software Upgrade


Did you know that you don't need Microsoft Office for your documents? You can use IBM Symphony that is included with Domino or Open Office.
 
Symphony vs Microsoft Office
Symphony is included with all version of IBM Lotus Domino and is based on OpenOffice. STDI is using OpenOffice since 2009 and we imported all Microsoft Word, Excel or PowerPoint files, even the most recent ones. There is no license cost to use Symphony or OpenOffice.

The power of IBM Lotus Domino
Lotus Notes and Domino uses Replication to synchronise data. This enables you to store any data (libraries, email) on the server and your local PC to work offline.
here are several components that make up the product without increasing the price:
  • Domino is the server component and runs on practically all operating systems. more on Domino
  • Notes is the software on your PC, Mac or Linux that keeps you connected and informed. more on Notes
  • iNotes is the web browser interface that turns any computer into your office.
  • Traveler is your smartphone connection to Blackberry, Android and iPhone.
  • Sametime Entry is for chat and awareness.
  • Symphony or Open Office is for your letters, spreadsheets and presentations.

    Case #1: Messaging and basic Collaboration Price as per October 2018
    5 email users with Blackberry, Android, iPhone or Windows smartphone and one server in one location.
    Prerequisite: All users have a networked PC or laptop with Microsoft Windows, Mac OS or Linux.
  • Software for Server and Client, 1st year. Includes Upgrade Protection and Support
    5 email licenses @ $74 (IBM Lotus Domino Messaging Express Trade Up, D53V8LL)
    1 Server Software: SUSE Linux Enterprise Edition @ $1,050 (or the free CentOS)
    Total Software cost for the 1st year is $720
  • Software for Server and Client, 2nd year renewal. Includes Upgrade Protection and Support
    5 email licenses @ $38 (IBM Lotus Domino Messaging Express, E01B3LL)
    Total Software cost for the 2nd and following years is $190. Find options and price details in Licensing.

    Case #2: Messaging and unrestricted Collaboration Price as per October 2018
    5 email and collaboration users with Blackberry, Android, iPhone, Windows and Blackberry smartphone and one server in one location
    Prerequisite: All users have a networked PC or laptop with Microsoft Windows, Mac OS or Linux
  • Software for Server and Client, 1st year. Includes Upgrade Protection and Support
    5 Collaboration licenses @ $165 (IBM Lotus Domino Collaboration Express Trade Up, D52WSLL)
  • Software for Server and Client, 2nd year renewal. Includes Upgrade Protection and Support
    5 Collaboration licenses @ $57 (IBM Lotus Domino Collaboration Express, E00ZZLL)
    Total Software cost for the 2nd and following years is $285. Find options and price details in Licensing.

     
    Lotus Notes Email and Collaboration
    IBM Lotus Notes licenses are sold as Email-Only for $38 or Collaboration which also includes email for $57. See Licensing for more details and prices.
  • The Email-Only license entitles you to use all the messaging related functions including Traveler, iNotes, Sametime Entry and Symphony. This gives you access to Contacts and Journal, Calendaring and Scheduling, Room and Resource Reservation, Blogging database, Discussion and Reference database.
  • The Collaboration license has no restrictions on the applications you can use.


  • Some final thoughts
    IBM Lotus Domino lets you grow without replacing software, you add users and you add servers when needed. Domino is not hardware dependent. Domino is not Operating System dependent. The magic of Domino starts when you add your own applications. Even these applications are fully supported on all Operating Systems.

    About Replication and working off-line
    When you have a desktop and a laptop and a home PC, that's when the magic starts. It's called Replication and is not limited to just email alone. We're talking any document, spreasheet, presentation or file on the server. But to get the full picture, you may want to read the wikipedia entry en.wikipedia.org/wiki/IBM_Lotus_Notes, then scroll down to Data Replication. Replication allows you to work locally and also off-line or disconnected. Any changes that were made on the local or shared server version will replicate when the connection is reestablished.

    How can we help
    We do IBM Lotus Notes and Domino since 1994. We are working with our customers to keep their systems running and create unique solutions that accelerate their business. Our services include technical and user support, custom applications and hosting with the guarantee that your data is stored in Canada at all times. We help small organizations with as few as 2 employees and municipalities with over 1500 employees.

    Update October 2018: Microsoft Small Business Server is not an option anymore and all references are replaced with Cloud Services. There is no change to the IBM Lotus Domino offerings and the information was changed to reflect the 2018 pricing.

    First published on February 24, 2011
    Last reviewed on October 15, 2018

  • Timestamp: 12/13/2018 01:59:13 PM EST [on srv7cps]
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